ILRI-N2Africa Monitoring and Evaluation Workshop
10-12 May 2016, ILRI Campus
Addis Ababa, Ethiopia

Introduction to the Workshop
The Bill and Melinda Gates Foundation (BMGF) funded project entitled “Putting nitrogen fixation to work for Smallholder farmers in Africa” (N2Africa) aims to build sustainable, long-term partnerships to enable African smallholder farmers to benefit from symbiotic N2-fixation by grain legumes through effective production technologies including inoculants and fertilizers. National level capabilities will be developed to sustain the pipeline and delivery of continuous improvement in legume production technologies tailored to local settings. The project will reach more than 550,000 farmers with a return on investment of US$3.5 for each US$ invested.

To enable assessment of progress in project implementation and its impacts, a Monitoring & Evaluation and Data management plan has been designed to support monitoring of all aspects of the project, i.e. providing information on general progress of the project, obtaining feedback from partners and beneficiaries, and also assessing the final impact. This plan has been implemented in 2014 and 2015 with Partners (using various methods and approaches). An assessment of status of implementation is required to enable the identification of lessons learnt, challenges and rectify such challenges.

Objectives of the workshop

The overall objective of the workshop is to have a common understanding of the performance monitoring plan by partners. Specific objectives will include:
  • To gain a common understanding of milestones/indicators and their data requirements to be able to monitor the progress made. Also link to the specific data collection tools.
  • To review and apprise partners with data collection processes (based on gaps identified during implementation in 2014 & 2015) including roles and responsibilities for data collection and reporting
  • To discuss, integrate and adopt M&E strategy for data collection and reporting, including partners with M&E systems
  • To integrate N2Africa M&E framework into partners M&E plan.

Expected outputs

  • Participants understand the linkages between the various activity areas and the overall project objective
  • Achieve clarity in data collection processes, responsibilities, analysis and reporting procedures
  • Strategy for M&E processes agreed upon and operationalized in 2016
  • A final data collection tool for data collection and reporting adopted at country level

Process to meet expected outputs

  • The N2Africa M&E framework will be presented to participants to ensure clarity. Roles and responsibilities for data collection, reporting and usage will be discussed. Feedback from participants will be obtained through plenary discussions. Training sessions will be held based on feedback obtained from participants. Group work will be done to at partner levels to ascertain M&E strategy per partner for 2016 and to ensure integration at partner levels.


Day 1: 10 May, 2016
08:30 - 09:00
Opening of the Workshop, objectives and Expected outputs
09:00 - 09:20
Participants introductions & expectations and Program introduction
09:20 - 09:40
Project Overview
09:40 - 10:20
The role of M&E (including overview of N2A M&E plan) in implementing N2Africa ToC
10:20 - 11:00
Presentation/discussions of milestones with respective indicators
11:00 - 11:20

11:20 - 01:00
Group work: Partners break out into their respective partnership clusters,
identify challenges and interventions along the legume VC at cluster level,
identify and define indicators, data sources and collection at output, outcome and impact levels
01:00 - 02:00

02:00 - 03:10
Plenary presentation of group work
Group/cluster leaders
03:10 - 04:10
ODK collect, data management and data flow: Processes of data collection, analysis and reporting
04:10 - 04:30

04:30 - 05:15
Plenary discussions & Feedback: ODK data collection system, data management and data flow in N2Africa
Day 2: 11 May 2016
08:30- 09:00
Recap of Day 1 and outstanding issues
09:00- 09:20
Presentation of tools (M&E tool box)
Tamiru/ Birhan
09:20- 09:40
Plenary discussions of tools/Feedback on tools from partners
09:40 - 10:30
Training on the use of tablets & data collection tools
10:30 - 10:50

10:50 - 12:00
Training on the use of tablets & data collection tools
12:00 - 01:00
Group work: Integration of N2Africa M&E framework/tools into partner M&E framework
By Partner Representatives
01:00 - 02:00

02:00 - 02:30
Group work: Integration of N2Africa M&E framework/tools into partner M&E framework
By Partner Representatives
02:30 - 04:15
Plenary presentation of partner strategy for M&E and integration of N2Africa M&E requirements
04:15 - 04:35
04:35 - 05:05
Summary Strategy for M&E in 2016
Day 3: 12 May 2016
08:30 - 09:00
Recap of Day 2 and outstanding issues
09:00 - 09:45
Presentation on Quality data checks
09:45 - 10:30
Feedback on 2015 Data uploaded: completeness, conformity, etc.
10:30 - 10:50

10:50 - 12:35
Plenary Data analysis of 2015 data-Examples based on selected variables by partners
Closure and lunch

Workshop Materials


Group picture_ILRI-N2Africa M&E Workshop_10-11May2016.jpg
Participants of ILRI-N2Africa M&E Workshop,10-11 May 2016, Addis Ababa.

Picture1_ILRI-N2Africa M&E Workshop_10-11May2016.jpg
Picture2_ILRI-N2Africa M&E Workshop_10-11May2016.jpg

  • List of participants
  • Participant Institutions
    • ARARI [Amhara Region Agricultural Research Institute]
    • Balegreen [Balegreen Spice and Grain Development Plc]
    • EIAR [Ethiopian Institute of Agricultural Research]
    • FC [Facilitator for Change]
    • Ghion Farmers Cooperatives Union
    • HWU [Hawassa University]
    • IITA [International Institute of Tropical Agriculture]
    • ILRI [International Livestock Research Institute]
    • Jimma University
    • Mama Farmers Cooperatives Union
    • MBI [Menagesha Biotech Industry Plc]
    • OARI [Oromia Agricultural Research Institute]
    • SCS [Sodo Chatolic Secretariate]
    • SNV-C4C
    • WUR [Wageningen University]